Solution for HR & operations
An employee management portal your HR team and your workers actually use
Attendance comes from a fingerprint device, leave requests come by phone or on paper, shift rosters live in a supervisor's notebook, and payroll is assembled in Excel at month-end from all of the above. AutoProbaho builds an employee management portal that puts attendance, leave, shifts, payroll inputs, notices and documents in one system — with a simple Bengali interface for staff and a clear approval flow for managers.
HR data exists, but not in one place and not on time
Most companies in Bangladesh already collect the raw data: punch records on the device, leave slips in a file, overtime on a register, salary sheets in Excel. The problem is that none of these talk to each other. HR spends the first week of every month reconciling attendance against leave and overtime, chasing missing approvals and answering the same questions from employees about balances and payslips.
Off-the-shelf HR software often assumes office workers with email addresses and fixed hours. Factories and multi-site businesses need shift rosters, device-based attendance for hundreds of workers, Bengali screens, and payroll rules that match local practice — attendance bonus, overtime calculation, festival bonus, advances — without paying per employee per month.
Who this is for
- Factories, garments units and manufacturers with hundreds of shift-based workers and device-based attendance
- Companies with several branches, depots or sites where HR sits centrally but staff are spread out
- Professional services firms and agencies that want self-service leave, documents and notices for staff
- HR teams that spend the first week of the month reconciling Excel sheets for payroll
Current pain points
Attendance and leave do not reconcile
Device punches, leave slips and overtime registers are matched by hand each month, and disputes follow.
Approvals are verbal
Leave and shift changes are agreed by phone; nobody can later see who approved what and when.
Payroll inputs arrive late and wrong
Line supervisors send attendance summaries in different formats; HR re-types them into the salary sheet.
Employees keep asking HR
Leave balances, payslips and policy documents are requested one at a time because staff cannot see them.
Documents are scattered
Appointment letters, NID copies, certificates and warnings sit in physical files that are hard to find during audits.
What AutoProbaho builds
One employee record
Personal data, job history, documents, attendance, leave and payroll inputs attached to a single profile per employee.
Device-integrated attendance
Punch data imported from fingerprint/face devices or captured on mobile with location, matched to shifts and leave automatically.
Approval workflows
Leave, overtime, shift change and advance requests routed to the right supervisor with full history and mobile approval.
Payroll-ready inputs
Attendance, overtime, deductions and bonuses computed per your rules and exported to your payroll or accounting tool.
Self-service in Bengali
Employees see balances, payslips, notices and documents on their phone; HR answers fewer repetitive questions.
Modules & capabilities
Employee master & documents
Profiles, departments, designations, grades, joining and confirmation dates, ID documents, contracts and letters.
Attendance
Device import, mobile check-in with location, late/early rules, missing punch handling, monthly attendance summary.
Shifts & rosters
Shift definitions, weekly and rotational rosters, shift swap requests, holiday calendars per site.
Leave management
Leave types and policies, balances and accruals, requests and approvals, encashment inputs.
Payroll inputs
Overtime, attendance bonus, deductions, advances and loans, festival bonus inputs, export to payroll.
Notices & communication
Company and department notices, acknowledgement tracking, WhatsApp/SMS push for urgent messages.
Requests & approvals
Configurable request types (leave, OT, advance, certificate) with multi-level approval and audit trail.
Reports & dashboards
Headcount, absenteeism, overtime trends, leave liability, late-comers, exportable and scheduled reports.
Interactive demonstration
Example workflows
Daily attendance to monthly summary
- 1Punch data is imported from devices at each site
- 2Records are matched to shifts, leave and holidays automatically
- 3Missing punches and anomalies are flagged to supervisors
- 4Supervisor corrects or confirms from a mobile list
- 5Monthly summary is locked and passed to payroll
Leave request
- 1Employee submits leave from the app with dates and reason
- 2System checks balance and roster coverage
- 3Supervisor approves or rejects on mobile
- 4HR sees the decision and updated balance instantly
- 5Attendance and payroll inputs reflect the leave without re-entry
Month-end payroll preparation
- 1Attendance, OT and leave are frozen for the period
- 2Advances, deductions and bonuses are added by HR
- 3Payroll input sheet is generated per your salary structure
- 4Exported to payroll or accounting software
- 5Payslips are published to employees' self-service
Integrations
- Fingerprint/face attendance devices (ZKTeco and similar, via export or SDK)
- Payroll and accounting software (Tally, QuickBooks, local packages)
- Bank salary disbursement files and bKash/Nagad payroll
- WhatsApp Business & SMS for notices and approvals
- Google Workspace / Microsoft 365
- ERP HR modules where an ERP exists
- n8n workflow automation
Implementation process
- 01
HR process review
We map how attendance, leave, shifts and payroll inputs move today, including exceptions and disputes.
- 02
Rules & roles design
Leave policies, shift rules, OT formulas and approval chains are written down and agreed before building.
- 03
Build in phases
Attendance and leave first, then shifts and payroll inputs, then self-service and notices.
- 04
Migrate & train
Employee master and balances are imported; HR, supervisors and staff are trained in Bengali on their own devices.
- 05
Go-live & support
One month runs in parallel with the old process; then we switch and support the first payroll cycles.
Expected business outcomes
Faster, calmer month-end
Attendance, leave and overtime are already reconciled when payroll preparation begins.
Traceable decisions
Every approval has a name, a time and a reason attached.
Fewer HR interruptions
Employees find balances, payslips and documents themselves.
Audit-ready records
Employee documents and attendance history can be produced quickly for buyers, auditors or authorities.
Security & ownership
Employee data protection
Salary and personal data are visible only to authorised roles; encryption at rest and in transit; hosted in your own account.
Access control
Role-, department- and site-level permissions, 2FA for HR administrators, audit trail on every change.
Backups & continuity
Automated encrypted backups; attendance capture continues offline during power or network outages.
Frequently asked questions
Usually yes. Most devices export punch logs or expose an SDK; we import from these on a schedule so HR does not download files by hand.
No. Staff log in with employee ID and phone number; notices can also be pushed by WhatsApp or SMS.
It prepares all payroll inputs — attendance, OT, leave, deductions, bonuses — per your rules and hands them to your payroll or accounting software. Full payroll processing can be added if you prefer to keep everything in one place.
Yes. Each site can have its own holiday calendar, shifts and supervisors, with HR seeing everything centrally.
Attendance and leave are typically live within 6–10 weeks; shifts, payroll inputs and self-service follow in further phases.
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Let us look at your month-end
Book a free consultation. We will review how attendance, leave and payroll inputs move today and show what an employee management portal would change.