AutoProbaho

Build the core system

Internal portal development that gives every employee one place to work

Attendance in one register, leave on paper forms, approvals over WhatsApp, policies in a shared drive nobody opens, notices on a board. AutoProbaho builds internal portals that bring employee and operations processes together — attendance, leave, approvals, documents, notices, requests and dashboards — in a role-based system that works on the office desktop and the factory-floor phone.

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Internal work runs on chat and paper

As headcount grows past a few dozen people, internal administration becomes a full-time job that nobody was hired for. HR chases attendance sheets from every unit, leave balances live in Excel, purchase and expense approvals sit in someone's WhatsApp, and the latest version of a policy or price list is whichever copy was forwarded last. Managers spend hours a week answering questions the system should answer.

Off-the-shelf HR suites help with payroll but rarely cover the operational side — line requests, maintenance tickets, document approvals, shift notices, compliance checklists — and they charge per employee, which makes a 400-person factory expensive to onboard. Bengali or German interfaces, offline attendance and buyer-audit trails are usually extras or missing.

Who this is for

  • Factories, garments units and manufacturers with 50–2,000 employees across shifts and units
  • Offices, agencies, clinics and professional-services firms formalising HR and approvals
  • Multi-branch businesses that need consistent policies, notices and requests across locations
  • Owners and HR leads who want approvals and records to be visible, timestamped and auditable

Current pain points

  • Attendance and leave are reconciled by hand

    Device exports, paper registers and Excel balances rarely agree; payroll inputs are late and disputed.

  • Approvals have no trail

    Requests are approved in a chat message that cannot be found when an auditor or a buyer asks.

  • Documents are everywhere

    Policies, forms, SOPs and certificates sit in drives, inboxes and drawers; nobody knows the current version.

  • Notices do not reach the floor

    Shift changes and announcements depend on supervisors passing them on; there is no confirmation anyone read them.

  • Managers answer the same questions daily

    Leave balance, salary slip, request status, holiday list — asked in person because there is no self-service.

What AutoProbaho builds

  1. Employee self-service

    Every employee sees their attendance, leave balance, payslips, documents and requests on a phone in Bengali, English or German.

  2. Attendance and leave engine

    Import from biometric devices or mobile check-in, shift and roster rules, overtime, holidays, leave types and accrual — feeding payroll without re-typing.

  3. Approval workflows

    Leave, expenses, purchase requests, advances, gate passes and document approvals with defined steps, delegation and reminders.

  4. Document and notice centre

    Versioned policies, SOPs and forms with read-acknowledgement; targeted notices by unit, shift or role with delivery confirmation.

  5. Operations requests and tickets

    Maintenance, IT, facility and compliance requests routed to the right team with SLA tracking and history.

Modules & capabilities

  • Employee master & org structure

    Profiles, departments, units, lines, reporting managers, contracts and ID/expiry alerts.

  • Attendance & shifts

    Biometric/device import, mobile and kiosk check-in, roster and shift planning, late/early rules, OT calculation.

  • Leave & holidays

    Leave types, balances, encashment rules, holiday calendars per location, approval chain.

  • Approvals & requests

    Configurable request types, multi-level approvals, delegation, escalation and audit trail.

  • Documents & policies

    Versioned library, acknowledgement tracking, expiry reminders for licences and certificates.

  • Notices & announcements

    Targeted notices, read receipts, WhatsApp/SMS/email push, notice board display for the floor.

  • Payroll inputs & payslips

    Attendance, OT, deductions and advances exported to payroll or accounting; payslips published to employees.

  • Dashboards & compliance

    Headcount, absenteeism, overtime, pending approvals and buyer/compliance audit reports on demand.

Interactive demonstration

Example workflows

Leave request

  1. 1Employee applies from the phone; balance and team calendar are checked
  2. 2Supervisor approves or comments with one tap
  3. 3HR sees the approved leave in the roster automatically
  4. 4Attendance and payroll inputs update without manual entry
  5. 5Employee and supervisor get confirmation; the record is auditable

Purchase or expense approval

  1. 1Requester submits with amount, purpose and attachments
  2. 2Routing rules pick the approver by amount and department
  3. 3Reminders escalate if the request idles
  4. 4Approval is logged with time and comment
  5. 5Approved request flows to purchasing or accounts

Shift notice to the floor

  1. 1Production plans a shift change for two lines
  2. 2Notice targets those lines and their supervisors
  3. 3Employees receive it in-app and via WhatsApp/SMS
  4. 4Read acknowledgements are tracked
  5. 5Unacknowledged staff are listed for the supervisor before the shift

Integrations

  • Biometric and RFID attendance devices
  • Payroll and accounting software
  • Your ERP or production system
  • WhatsApp Business, SMS and email
  • Google Workspace / Microsoft 365 (SSO, calendar, drive)
  • Digital signage / notice board displays
  • n8n workflow automation
  • BI dashboards

Implementation process

  1. 01

    Process and policy review

    We collect the actual attendance, leave, approval and notice practices per unit — including the exceptions — and prioritise the first release.

  2. 02

    Role and screen design

    Prototypes for employee, supervisor, HR, admin and management roles, reviewed with real users on their own devices.

  3. 03

    Incremental build

    Attendance and leave first, then approvals, documents and notices; each increment tested with a pilot unit.

  4. 04

    Data load and training

    Employee master and balances imported; supervisors and HR trained; floor staff onboarded with short walkthroughs.

  5. 05

    Rollout and support

    Unit-by-unit rollout, hypercare, then ongoing support and new request types as needs appear.

Expected business outcomes

  • Self-service instead of queues

    Employees find their own answers; HR handles exceptions, not routine questions.

  • Approvals with a trail

    Every request shows who approved what, when and why — ready for internal or buyer audits.

  • Payroll inputs on time

    Attendance, leave and overtime reach payroll from one reconciled source.

  • Consistent communication

    Policies and notices reach the right people with confirmation.

Security & ownership

  • Personal data protection

    Employee data stored in your own environment with field-level access, retention rules and GDPR/DSGVO-aware handling for German clients.

  • Role and unit isolation

    Supervisors see their lines, HR sees their scope, management sees aggregates; every view and change is logged.

  • Availability

    Mobile check-in with offline tolerance for load-shedding, automated backups and a documented recovery plan.

Frequently asked questions

Payroll packages calculate salaries. An internal portal covers the day-to-day: attendance capture, leave, approvals, notices, documents and operational requests — and feeds payroll clean inputs. We integrate with your payroll or accounting tool rather than replacing it.

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Replace registers and chat approvals with one portal

Book a free consultation. We will review how attendance, leave and approvals run today and propose a portal your employees would use from day one.

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