AutoProbaho

Industry

Construction ERP and real estate software that keeps projects, sites and customers on one page

Construction and real estate run on long projects, many parties and money that moves in stages. AutoProbaho builds project cost, site management and approval systems for contractors, and sales, installment and customer portal systems for developers — replacing the Excel budgets, WhatsApp site updates and paper vouchers that stop scaling after a few projects.

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Budgets in Excel, sites on WhatsApp, installments in a ledger

A contractor typically tracks each project in its own spreadsheet: BOQ, budget, purchases, subcontractor bills and site expenses. Materials are requested by phone from site engineers, approved by whoever is reachable, and reconciled at the end from vouchers. Progress is a daily photo in a chat group. Head office learns a project is over budget when the final bills arrive.

Developers face the mirror image on the sales side: leads from Facebook and brokers land in phones, unit availability is a shared sheet, booking money and installments are tracked in a ledger, and customers call to ask about payment status or handover dates. With several projects running in parallel, management has no consolidated view of cost, cash or commitments.

Who this is for

  • Civil, MEP and interior contractors running multiple sites
  • Real estate developers selling apartments, plots and commercial units
  • Infrastructure and industrial construction firms with subcontractor networks
  • Property management companies handling tenants, maintenance and service charges

Current pain points

  • Project cost known only at the end

    Committed and actual cost against BOQ is assembled from vouchers and bills after the fact.

  • Site material requests are untraceable

    Requests, approvals and deliveries travel by phone; nobody can see what is pending or where materials went.

  • Subcontractor bills are disputed

    Work done, retention, advances and deductions are reconciled by hand at each running bill.

  • Sales and installments are opaque

    Unit status, booking money, due installments and customer communication live in sheets and phones.

  • Approvals depend on availability

    Purchase, payment and variation approvals wait for a signature or a reply in chat.

What AutoProbaho builds

  1. Project cost and budget control

    BOQ and budget per project, purchase and subcontract commitments, actual cost, variance and forecast to complete.

  2. Site material and store management

    Material requisitions from site on mobile, approvals, purchase orders, site store receipts, issue and consumption per work item.

  3. Subcontractor and running-bill management

    Work orders, measurement entries, running bills with retention, advances and deductions, payment approvals.

  4. Real estate sales and installment system

    Lead pipeline, unit inventory, booking, payment schedules, installment reminders, receipts and customer statements.

  5. Customer and management portals

    Customers see payments, documents and progress; management sees cost, cash and pending approvals across projects.

Modules & capabilities

  • Project & BOQ

    Projects, phases, work items, BOQ quantities and rates, budget versions.

  • Procurement & approvals

    Requisitions, quotations, POs, multi-level approvals with limits, delivery tracking to site.

  • Site store & consumption

    Site-wise stock, receipts, issues against work items, transfers between sites, wastage.

  • Subcontractors & running bills

    Work orders, measurement books, bill certification, retention and advance recovery, payment records.

  • Progress & site diary

    Daily progress with photos, manpower and equipment logs, issues and delays.

  • Real estate CRM & unit inventory

    Leads from web, Facebook and brokers; site visits; unit status; pricing and offers; broker commissions.

  • Installments & receivables

    Payment schedules per unit, due reminders by SMS/WhatsApp, receipts, late fees, statements.

  • Finance & reporting

    Project P&L, cash flow, commitments, receivables, VAT/tax handling, exports to accounting.

Interactive demonstration

Example workflows

Material requisition to site

  1. 1Site engineer raises a requisition on mobile against a work item
  2. 2Project manager approves within limits; higher values escalate
  3. 3Procurement issues the PO from approved suppliers
  4. 4Site store confirms receipt with quantity and photo
  5. 5Consumption is posted against the work item and cost updates

Subcontractor running bill

  1. 1Measurements are entered against the work order
  2. 2Bill is generated with retention and advance recovery applied
  3. 3Site and head office certify in sequence
  4. 4Payment is approved and recorded
  5. 5Subcontractor ledger and project cost update automatically

Unit booking to handover

  1. 1Lead is captured and followed up in the pipeline
  2. 2Unit is booked and the payment schedule generated
  3. 3Installment reminders go out automatically
  4. 4Receipts update the customer statement and portal
  5. 5Handover checklist and documents are completed in the system

Integrations

  • Accounting software (Tally, QuickBooks, Xero, DATEV export)
  • bKash, Nagad, bank transfers and cheques
  • WhatsApp Business, SMS and email
  • Facebook lead forms and website enquiries
  • Google Workspace / Microsoft 365 and document storage
  • Attendance devices at sites
  • Drawing and document repositories (links, PDF)
  • n8n workflow automation

Implementation process

  1. 01

    Map one project and one sale

    We follow a project from BOQ to final bill and a unit from lead to handover, noting every sheet and approval.

  2. 02

    Choose the first module

    Usually requisitions with approvals and site store, or the sales and installment system.

  3. 03

    Prototype with site and sales teams

    Mobile screens are tested with site engineers and sales staff on live projects.

  4. 04

    Go live on one project

    One project or one development goes live first, with data migrated from existing sheets.

  5. 05

    Extend to cost control and portals

    Subcontractor bills, project P&L and customer portals follow.

Expected business outcomes

  • Cost visible during the project

    Committed and actual cost against budget, per project and work item, updated as transactions happen.

  • Requisitions with a trail

    Every material request, approval and delivery is visible to site and head office.

  • Bills without disputes

    Running bills are computed from recorded measurements with retention and advances applied consistently.

  • Customers who do not need to call

    Installment status, receipts and progress are on the portal and in automated messages.

Security & ownership

  • Approval limits and audit trail

    Multi-level approvals with value limits; every approval, change and payment recorded with user and time.

  • Customer and financial data

    Role-based access to customer contracts and payment data; DSGVO/GDPR-conscious handling for European firms.

  • Site resilience

    Mobile apps work offline on remote sites and sync later; documents and photos are stored with backups.

Frequently asked questions

Yes. Each project has its own BOQ, budget, sites and stores; management sees consolidated cost and cash across all of them.

Related solutions

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Case Studies

Get project cost and customer payments out of spreadsheets

Book a free consultation. We will look at your projects, sites and sales process and propose the first module that gives management a live view.

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