Industry
Warehouse management software and distribution ERP that keeps stock, orders and cash in step
Distributors and wholesalers live between suppliers who ship in bulk and hundreds of dealers who order in pieces. AutoProbaho builds warehouse and distribution systems — stock by location and batch, dealer order capture, delivery, credit control and collections — so that what the warehouse holds, what sales promises and what finance books are the same numbers.
Stock in Excel, orders on the phone, credit in someone's head
A typical distributor runs several warehouses and depots, each with its own stock register or spreadsheet. Sales representatives collect dealer orders by phone or WhatsApp and pass them to the office by evening; the warehouse packs from a handwritten list; invoices are typed later; and dealer credit limits are enforced by memory. Nobody knows the exact stock at 11 a.m. — only what it was at yesterday's close.
As SKUs and dealers grow, the cracks widen: near-expiry batches are discovered too late, popular items sit in the wrong depot, delivery vans go out half full, and collections lag because the outstanding statement is never current. Management sees sales totals but not margin per dealer, product or route.
Who this is for
- FMCG, pharma, electronics and building-material distributors with multiple depots
- Importers and wholesalers supplying dealers, retailers and institutions
- 3PL and contract warehouses storing goods for several clients
- Trading houses managing bonded and non-bonded stock
Current pain points
No live stock by location
Central, depot and van stock are counted separately; transfers in transit vanish from every sheet.
Order capture is slow and error-prone
Dealer orders arrive as calls and chat messages and are re-typed, often with wrong quantities or prices.
Batches and expiry are tracked by hand
Near-expiry stock is found during a physical count, not before it becomes unsaleable.
Credit and collections are unmanaged
Dealer outstanding, ageing and limits live in Excel; sales keeps supplying beyond limits.
Margin per dealer, route or SKU is unknown
Reports show turnover, not what each channel actually earns after schemes and returns.
What AutoProbaho builds
Multi-warehouse inventory and WMS
Stock by warehouse, bin, batch and expiry; receipts, put-away, picking, packing and transfers with barcode support.
Dealer and field-sales order system
Mobile order capture for representatives, dealer self-order portal or WhatsApp intake, price lists and schemes per channel.
Delivery and route management
Load planning per van, delivery confirmation on mobile, returns and damage handling on the spot.
Credit, invoicing and collections
Credit limits, ageing, invoice generation, receipts and reconciliation with bank and mobile payments.
Distribution dashboards
Stock cover per SKU and depot, fill rate, dealer performance, margin by route and collections status.
Modules & capabilities
Item & SKU master
Units and pack sizes, barcodes, categories, supplier links, batch and expiry attributes.
Warehouse operations
GRN against PO, put-away to bins, pick lists, packing, dispatch, stock transfers, cycle counts.
Batch & expiry control
FEFO picking, near-expiry alerts, blocked stock, batch recall reports.
Dealer & customer management
Dealer master, territories, credit limits, price lists, schemes and discounts, outstanding statements.
Order management
Orders from field app, portal, WhatsApp or phone; availability check, back-orders, allocation across depots.
Delivery & returns
Van loading, delivery notes, proof of delivery, sales returns and damages posted from the field.
Purchasing & supplier
Purchase planning from stock cover, POs, landed cost for imports, supplier invoices.
Finance & reporting
Invoices, receipts, VAT handling, ageing, margin analysis and scheduled management reports.
Interactive demonstration
Example workflows
Dealer order to delivery
- 1Representative captures the order on mobile at the dealer's shop
- 2System checks stock and credit limit before confirming
- 3Warehouse receives a pick list grouped by route
- 4Van is loaded and delivery is confirmed with signature or photo
- 5Invoice posts automatically and outstanding updates in the dealer statement
Inbound and put-away
- 1Purchase order is raised from stock-cover suggestions
- 2Goods are received against the PO with batch and expiry
- 3Discrepancies are recorded and shared with the supplier
- 4Stock is put away to bins and becomes available instantly
- 5Landed cost updates item cost for margin reporting
Collections follow-up
- 1Ageing report flags dealers past due
- 2Representative gets a follow-up list on mobile
- 3Payment is collected via bank, bKash/Nagad or cash and posted
- 4Receipt is matched to invoices automatically
- 5Credit hold lifts and new orders proceed
Integrations
- Accounting software (Tally, QuickBooks, Xero)
- Barcode scanners, label printers and handheld terminals
- bKash, Nagad, SSLCommerz and bank statements
- WhatsApp Business for order intake and statements
- E-commerce and marketplace channels
- Google Workspace / Microsoft 365
- GPS / vehicle tracking (where used)
- n8n workflow automation
Implementation process
- 01
Warehouse and sales walk-through
We follow goods from receipt to delivery and orders from dealer to invoice, noting every sheet and re-entry.
- 02
Clean the item and dealer masters
SKUs, units, price lists and dealer data are consolidated before anything is built.
- 03
Prototype with real routes
Order and pick screens are tested with your representatives and warehouse staff.
- 04
Go live depot by depot
One depot first, then the rest, with training in Bengali and hypercare during the first cycles.
- 05
Add credit, delivery and dashboards
Once stock and orders are stable, collections, delivery and management reporting follow.
Expected business outcomes
Stock known at every location
Central, depot and van stock agree, and transfers stay visible in transit.
Orders entered once
Dealer orders flow from mobile or portal to pick list to invoice without re-typing.
Expiry handled before it costs money
FEFO picking and alerts keep near-expiry batches moving.
Collections stay current
Outstanding and ageing are live, so credit decisions happen at order time.
Security & ownership
Segregated stock and data
Multi-client 3PL or multi-company groups keep stock, prices and reports separated by entity.
Controls on stock movements
Adjustments, write-offs and returns require approvals and leave an audit trail.
Offline-tolerant field capture
Representatives and van staff keep working without a signal; data syncs on reconnection.
Frequently asked questions
Yes. A dealer portal, a WhatsApp intake or both can create orders directly, subject to the same stock and credit checks.
Bonded and duty-paid stock are separate locations with their own movement rules and reports.
Master data clean-up is the first phase; we consolidate, de-duplicate and import with your team's validation.
No. Many clients start with manual confirmation and add scanners once processes are stable.
Inventory and orders for the first depot are typically live within 8–12 weeks; further depots and modules follow in phases.
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Solution for businesses that have outgrown spreadsheets
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Related services
Build the core system
Custom ERP Development
AutoProbaho designs and builds custom ERP systems — inventory, production, purchasing, sales, finance and HR in one connected platform you own.
Build the core system
Custom CRM Development
AutoProbaho builds custom CRM systems around your real sales process — leads, pipeline, quotes, follow-ups and after-sales in one system your team uses.
Connect the business
API & System Integration
AutoProbaho connects ERP, CRM, accounting, e-commerce, WhatsApp, email, Google Workspace, Microsoft 365 and cloud databases through reliable, monitored APIs.
Automate & add intelligence
Workflow Automation
AutoProbaho designs and runs workflow automation that connects your tools — orders, approvals, notifications and follow-ups move on their own, reliably.
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See your stock and orders as one system
Book a free consultation. We will review your warehouses, order flow and credit process and propose the first phase that pays back quickest.