Connect the business
Cloud database migration that turns scattered records into one trustworthy data foundation
Every ERP, integration and dashboard stands on the data underneath it. When that data lives in forty spreadsheets, an ageing Access file, a server under someone's desk and three SaaS tools that do not export properly, nothing built on top can be trusted. AutoProbaho migrates business data to a properly designed cloud database — PostgreSQL, MySQL or a managed platform in the region you choose — cleaning and structuring it on the way, keeping the history, and leaving you with a foundation that applications, n8n workflows and BI tools can rely on.
The data exists. It is just in the wrong shape, in too many places
Spreadsheets were the right tool when the company was small. Over the years they became the customer master, the price list, the stock ledger and the payroll input — each with its own copy of the same customers, its own spelling of the same items, and formulas nobody dares to change. An Access database or an old on-premise server holds the rest, backed up occasionally, accessible only from one machine, and one power cut or hardware failure away from being lost.
Moving this into the cloud is not a file upload. It is deciding what the canonical customer, item and transaction records look like, deduplicating years of entries, mapping every source into that structure, preserving history for audits and reports, and doing it while the business keeps running. Done properly once, it removes the single biggest source of errors in every downstream system.
Who this is for
- Businesses running on Excel/Google Sheets or an Access database that has become mission-critical and fragile
- Companies with an on-premise database server that is hard to back up, access remotely or scale
- Firms consolidating data from several SaaS tools, branches or warehouses into one reporting foundation
- Clinics, distributors and service firms that need reliable, access-controlled records with an audit trail
Current pain points
Multiple copies, no master
The same customer or item appears in five files with five spellings; nobody knows which is right.
Single point of failure
The database lives on one PC or server; a disk failure, theft or flood takes the business history with it.
No remote or mobile access
Field staff and second branches wait for someone in the office to look something up.
Reports need manual assembly
Every dashboard starts with copying and pasting from several sources into yet another spreadsheet.
No audit trail
Who changed the price, deleted the row or edited the balance is unknown; auditors and buyers ask anyway.
What AutoProbaho builds
Target data model
A clean relational schema for customers, items, suppliers, transactions and documents — designed from your business, not copied from spreadsheet columns.
Cleansed, deduplicated data
Rules for matching duplicates, normalising names, units and codes, and resolving conflicts — reviewed with your team before anything is final.
Migration pipelines
Repeatable scripts that extract from every source, transform, validate and load — run in rehearsal until reconciliation passes, then for the final cut-over.
Managed cloud database
PostgreSQL or MySQL on your cloud account or a managed provider (Supabase, AWS RDS, Azure, Hetzner) with backups, monitoring and access control set up.
Access layer & documentation
APIs, views and role-based access for apps, n8n and BI tools; a data dictionary and runbook so your team knows what lives where.
Modules & capabilities
Source assessment
Inventory of every spreadsheet, database and SaaS export; volumes, owners, quality issues and which is authoritative for what.
Data profiling & quality report
Duplicates, missing fields, inconsistent codes and orphan records quantified so clean-up effort is known before migration starts.
Schema design
Entities, relationships, keys and constraints; history tables and soft deletes so nothing is lost; multi-tenant or multi-branch where needed.
Cleansing & deduplication
Automated matching plus a review interface for your team to confirm merges; decisions logged.
ETL / migration tooling
Extract–transform–load pipelines with validation checks and reconciliation reports comparing source totals to target.
Cloud infrastructure setup
Region choice (EU, Asia), encryption, automated backups with point-in-time recovery, monitoring, and least-privilege database roles.
Access & integration layer
REST/GraphQL APIs, read-only reporting replicas, connectors for n8n and BI, and export routines for accountants and auditors.
Cut-over & decommissioning
Freeze plan, final delta load, parallel checks, sign-off, and controlled retirement of the old files and servers.
Interactive demonstration
Example workflows
Excel stock ledger to cloud database
- 1Every stock sheet from every location is inventoried
- 2Item codes and units are normalised into one item master
- 3Opening balances are reconciled against a physical count
- 4Historic movements are loaded with dates and references
- 5Store-keepers switch to a mobile app writing to the new database
Access customer database to cloud
- 1Access tables and queries are exported and profiled
- 2Duplicates are matched and merged with team review
- 3Schema is redesigned with proper keys and history
- 4Reports rebuilt as views and dashboards
- 5Old file archived read-only after sign-off
Multi-branch consolidation
- 1Each branch's data source is mapped to the common schema
- 2Conflicting codes are harmonised with a mapping table
- 3Nightly loads run in parallel with existing systems
- 4Cross-branch reports validated by finance
- 5Branches cut over one at a time
Integrations
- Excel, Google Sheets, CSV exports
- Microsoft Access, SQL Server, MySQL, Oracle
- PostgreSQL, Supabase, AWS RDS, Azure Database, Hetzner
- Custom ERP/CRM and internal applications
- n8n workflow automation
- BI tools (Metabase, Power BI, Looker Studio)
- Accounting exports (Tally, QuickBooks, DATEV)
- Cloud storage (Drive, SharePoint, S3) for documents
Implementation process
- 01
Assessment
Source inventory, data profiling and a written migration plan with target schema and effort estimate.
- 02
Design
Schema, cleansing rules and infrastructure design agreed with your data owners.
- 03
Build & rehearse
Pipelines built and run against copies until reconciliation reports match; your team reviews merges.
- 04
Cut-over
Freeze, final load, verification and sign-off — usually over a weekend or a quiet period.
- 05
Stabilise & hand over
Monitoring, backups verified by test restore, documentation and training; optional managed support.
Expected business outcomes
One trustworthy master
Customers, items and transactions exist once, with a clear owner and history.
Accessible from anywhere
Branches, field staff and management work on the same data over secure connections.
Foundation for everything next
Apps, integrations and dashboards plug into a stable schema instead of a spreadsheet.
Business history protected
Encrypted, backed up, restorable — no longer one hard disk away from loss.
Security & ownership
Encryption and region control
Data encrypted at rest and in transit, hosted in the region you require (EU for DSGVO, Asia for local latency), in accounts you own.
Role-based access & audit trail
Database roles per application and user group, row-level rules where needed, and change logging on sensitive tables.
Backups you can restore
Automated daily backups with point-in-time recovery, retention policy agreed with you, and a documented, tested restore procedure.
Frequently asked questions
A single-source migration (for example one Access database or a set of related spreadsheets) is typically 3–6 weeks including cleansing. Multi-source consolidations run 2–3 months, cut over source by source.
No. Historic transactions, old prices and closed records are loaded into history tables with their original dates and references, so audits and year-on-year reports still work.
For analysis, yes — connected to the database as a live source. For data entry, we replace the spreadsheet with a simple form, app or import routine so the database stays the master.
It depends on your region, compliance and existing accounts. We commonly deploy PostgreSQL on Hetzner or AWS in the EU for German clients and on regional providers or Supabase for Bangladeshi clients. The database is always in your account.
It usually does — that is the point. The profiling report shows the issues upfront; cleansing rules and a review interface let your team decide how to resolve them, and every decision is logged.
Related solutions
Solution for businesses that have outgrown spreadsheets
Excel to ERP Migration
Excel to ERP migration in stages: we map your spreadsheets, clean and import the data, build the ERP modules that replace them and keep the business running.
Solution for management visibility
Automated Reporting System
Automated reporting for owners and managers: daily sales, stock, production, collections and cash reports by WhatsApp or email on schedule, plus dashboards.
Solution · Inventory & warehouse
Inventory & Warehouse Management
Custom inventory and warehouse management software: multi-godown stock, batches, barcodes, transfers, min/max alerts and live valuation for distributors.
Solution · Digital transformation for Bangladesh
Business Digitalization in Bangladesh
AutoProbaho, a business digitalization company in Bangladesh, takes SMEs from paper registers, Excel and WhatsApp to connected systems — step by step.
Related services
Connect the business
API & System Integration
AutoProbaho connects ERP, CRM, accounting, e-commerce, WhatsApp, email, Google Workspace, Microsoft 365 and cloud databases through reliable, monitored APIs.
Build the core system
Custom ERP Development
AutoProbaho designs and builds custom ERP systems — inventory, production, purchasing, sales, finance and HR in one connected platform you own.
Measure, maintain & grow
Analytics & BI Dashboards
AutoProbaho builds BI dashboards fed live from your ERP, CRM, accounting and e-commerce tools — sales, stock, cash and production KPIs in one place, daily.
Measure, maintain & grow
Managed Automation Support
AutoProbaho monitors, maintains and continuously improves your automations and integrations — monitoring, fast fixes, security, backups, docs in one plan.
Related industries
Industry
SMEs & Growing Businesses
For growing SMEs in Bangladesh and beyond: a practical path from Excel, WhatsApp and paper to connected systems — audit first, then one module at a time.
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Warehousing & Distribution
Custom inventory, WMS and distribution ERP for distributors and wholesalers: multi-warehouse stock, dealer orders, field sales, credit and collections.
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Healthcare & Clinics
Custom software for clinics, diagnostic centres and small hospitals: appointments, patient records, lab reports, billing, pharmacy stock and staff portals.
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Professional Services
Custom CRM, client portals, project and billing systems for consultancies, law and accounting firms, agencies and engineers — proposal to invoice in one place.
Case Studies
Illustrative scenario
Distributor: depot stock, field orders and outlets in one system
Illustrative scenario: how a distributor with several depots and field sales could replace phone orders and registers with one inventory and CRM system.
Illustrative scenario
Advisory firm: one portal for engagements, documents and approvals
Illustrative scenario: how an advisory firm could replace email threads and shared drives with one internal and client portal for engagements and approvals.
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Find out what your data really looks like
Book a free consultation. We will review your current sources and tell you what a migration would involve, how long it would take and what you would gain.