AutoProbaho

Industry

Business software for SMEs that have outgrown Excel, WhatsApp and paper

Every growing business reaches the point where the founder can no longer hold everything in their head and the spreadsheets stop agreeing with each other. AutoProbaho works with SMEs at exactly that stage — trading houses, small manufacturers, service companies, agencies and family businesses — to audit how work really flows and build the first system that removes the most friction, then extend it step by step.

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The tools that got you here will not get you further

A business of 10 to 50 people usually runs on a founder's memory, a handful of Excel files, WhatsApp groups and an accountant's software nobody else can see. It works because the team is small and everyone knows the exceptions. Then a second branch opens, headcount doubles, a big customer asks for reports, and suddenly stock, orders, collections and payroll each need a person just to keep the sheets in sync.

The instinct is to buy a package or hire more admin staff. Packages rarely fit a business this size — too many modules, per-user licences, and processes that do not match — while more staff only scales the manual work. What is needed is a clear picture of the processes and a first system that fits, delivered fast enough to matter.

Who this is for

  • Trading, import and distribution businesses growing from one location to several
  • Small manufacturers and workshops moving from job cards to planned production
  • Service companies, agencies and family businesses formalising sales, delivery and finance
  • Owner-managed companies in Bangladesh, Germany and elsewhere that want systems they own

Current pain points

  • The founder is the system

    Prices, exceptions and customer promises are in one person's head; nothing moves when they are unavailable.

  • Spreadsheets disagree

    Sales, stock and collections each have their own file; reconciling them is a weekly job.

  • Reporting is a project

    A simple question — margin this month, top customers, overdue receivables — takes days to answer.

  • Approvals and follow-ups slip

    Purchase requests, leave and quotations move by chat and are forgotten.

  • Growth raises cost linearly

    Each new branch or product line needs another admin person just to keep records straight.

What AutoProbaho builds

  1. Business process audit

    A short, structured review of how sales, operations, finance and HR actually run today, with a prioritised roadmap.

  2. The first core system

    Usually inventory and sales, or a CRM, or an approval portal — one module built to fit and live within weeks.

  3. Excel and paper migration

    Existing sheets and registers are cleaned, mapped and imported so history comes with you.

  4. Connections and automation

    Accounting, WhatsApp, email, payments and Google Workspace linked via APIs and n8n so data is entered once.

  5. Dashboards and support

    Owner and manager dashboards, scheduled reports and ongoing support as the business grows.

Modules & capabilities

  • Sales & customers

    Customer master, quotations, orders, invoices, receipts, outstanding and follow-ups.

  • Inventory & purchasing

    Items, stock by location, purchase orders, receipts, min/max alerts.

  • Approvals & requests

    Purchase, payment, leave and expense requests with defined approvers and history.

  • Employee & attendance

    Staff records, attendance import, leave, payroll inputs.

  • Finance link

    Postings and exports to your accountant's software; bank and mobile-payment reconciliation.

  • Owner dashboard

    Sales, margin, stock cover, receivables and cash at a glance, on mobile.

  • Document & communication hub

    Quotes, invoices and statements generated and sent by email or WhatsApp from the system.

  • Automation layer

    n8n workflows for reminders, reports, lead capture and routine data movement.

Interactive demonstration

Example workflows

From audit to first module

  1. 1Two to three sessions map how work flows across sales, operations and finance
  2. 2Pain points are ranked by cost and frequency
  3. 3The first module and its data model are agreed
  4. 4Prototype screens are reviewed with your team
  5. 5The module is built, migrated and live within weeks

Quote to cash for a small trader

  1. 1Quotation is created from the price list and sent by WhatsApp or email
  2. 2Confirmed order reserves stock
  3. 3Delivery and invoice are generated together
  4. 4Payment via bank or bKash/Nagad is recorded against the invoice
  5. 5Overdue reminders go out automatically

Approval on the go

  1. 1Staff submit a purchase or leave request on mobile
  2. 2The approver receives a notification with details
  3. 3One-tap approve or reject with a comment
  4. 4Requester is informed and the record is updated
  5. 5Monthly summary shows what was approved and by whom

Integrations

  • Accounting software (Tally, QuickBooks, Xero, lexoffice, DATEV export)
  • WhatsApp Business and email
  • bKash, Nagad, SSLCommerz and bank statements
  • Google Workspace / Microsoft 365 and Google Sheets
  • Website forms and Facebook lead capture
  • Attendance devices
  • E-commerce platforms where relevant
  • n8n workflow automation

Implementation process

  1. 01

    Audit

    We map current processes, tools and pain points and deliver a prioritised roadmap you can act on with or without us.

  2. 02

    First module

    The highest-value module is designed, prototyped and built in two-week increments.

  3. 03

    Migrate and train

    Your Excel and paper data is imported; your team is trained in Bengali, English or German.

  4. 04

    Connect

    Accounting, messaging and payments are integrated so nothing is entered twice.

  5. 05

    Extend and support

    Further modules follow the roadmap; monitoring and support keep the system paying off.

Expected business outcomes

  • The business runs without the founder in every loop

    Prices, rules and approvals live in the system, not in one person's head.

  • One set of numbers

    Sales, stock and money agree because they are entered once.

  • Answers in minutes

    Owner questions are answered from a dashboard, not from a week of spreadsheet work.

  • Growth without proportional admin

    New branches and products are added as data, not as headcount.

Security & ownership

  • You own the system

    Source access, documentation and infrastructure in your own cloud account — no lock-in and no per-user licence.

  • Access control from day one

    Roles for owner, managers and staff; sensitive fields such as cost and payroll visible only to those who need them.

  • Backups and continuity

    Automated encrypted backups and tested restores, so a lost laptop or a power cut does not lose your records.

Frequently asked questions

If spreadsheets already cost you a person's time or a customer's trust, you are the right size. We start with one focused module, not a big system.

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Start with an honest look at your processes

Book a free consultation. We will review how your business runs today and recommend the first step that removes the most friction.

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