AutoProbaho

Solution for distributors & trading houses

Distribution & trading ERP that follows the goods and the money

Distributors and trading houses make money on margin, credit discipline and stock turns — and lose it on unrecorded van sales, dealers who owe more than agreed, and warehouses that count differently from the ledger. AutoProbaho builds a distribution ERP that ties purchase, warehouse, route sales, dealer credit and collections into one flow, so the owner sees today's stock and today's receivables without waiting for the month-end reconciliation.

Book a free consultation Interactive demonstration

Sales, stock and dues are tracked by three different people

In most trading businesses the sales officer keeps an order book, the warehouse keeps a stock register, and the accountant keeps the dealer ledger. Each is roughly right on its own. Together they rarely agree: goods leave in the van before the invoice is raised, a dealer's cheque is recorded a week late, and returns are netted off from memory. By the time the owner asks for a receivables ageing, the numbers are already stale.

Growth makes it worse. More SKUs, more routes, more dealers on credit and a second warehouse mean more Excel sheets and more people re-typing. Packaged trading software often handles invoicing but not route planning, van stock, dealer credit holds or the multi-company structures that importers actually run.

Who this is for

  • FMCG, pharma, electronics, building-material and food distributors serving dealers and retailers on routes
  • Importers and trading houses managing LC-based purchases, multiple warehouses and credit customers
  • Wholesale businesses in Bangladesh where sales representatives take orders on the road and vans carry stock
  • Owners who need dealer-wise dues, stock position and daily sales on their phone

Current pain points

  • Dealer credit gets out of hand

    Nobody sees the live balance when a new order is taken; credit limits exist on paper but are not enforced.

  • Van stock disappears between loading and return

    What was loaded, sold, returned and damaged is reconciled from memory at day-end, if at all.

  • Multiple price lists and schemes

    Dealer categories, trade schemes and expiry-driven discounts are applied by hand and disputed later.

  • Warehouse and ledger disagree

    Stock is issued on a chit and invoiced later; the register and the accounts show different quantities.

  • Collections are unclear

    Cash, cheque, bKash and bank transfers arrive through different hands and are matched to invoices days later.

What AutoProbaho builds

  1. One flow from purchase to collection

    Purchase and import, warehouse receipt, dealer orders, van loading, delivery, invoicing and collections share one set of records.

  2. Dealer credit control

    Live balances, credit limits and ageing per dealer, with holds and approvals when a limit is exceeded.

  3. Route and van sales

    Route plans, mobile order-taking, van loading and unloading sheets, and day-end settlement per salesperson.

  4. Multi-warehouse inventory

    Batch and expiry tracking, transfers between godowns, damaged and returned stock, and stock valuation.

  5. Owner and manager dashboards

    Daily sales, collections, stock cover and receivables ageing delivered to phones and inboxes automatically.

Modules & capabilities

  • Purchase & import

    Supplier master, purchase orders, LC and landed-cost tracking, goods receipt, supplier payables.

  • Warehouse & inventory

    Multi-godown stock, batches and expiry, min/max levels, transfers, physical count and adjustments.

  • Dealer & customer master

    Dealer categories, territories, credit limits, price lists, schemes and outstanding history.

  • Order & invoicing

    Order-taking from the field, order approval, delivery challan, invoicing with VAT/Mushak-ready data, returns and credit notes.

  • Route & van sales

    Route scheduling, van loading, on-van sales, returns and damages, day-end settlement.

  • Collections & receivables

    Cash, cheque, bKash/Nagad and bank receipts, invoice matching, PDC tracking, dealer ageing.

  • Sales team & targets

    Salesperson-wise targets, achievement, incentives inputs and visit tracking.

  • Reporting & dashboards

    Daily sales, stock cover, dealer dues, margin by product and route, scheduled reports to management.

Interactive demonstration

Example workflows

Field order to delivery

  1. 1Sales representative takes a dealer order on a mobile app, seeing stock and credit balance
  2. 2Order goes to approval if the dealer is over limit, otherwise straight to the warehouse
  3. 3Warehouse picks and packs from a load sheet per route
  4. 4Delivery is confirmed and the invoice is generated on dispatch
  5. 5Dealer balance updates immediately

Van sales day

  1. 1Van is loaded against a loading sheet in the morning
  2. 2Salesperson sells and issues invoices from the van, online or offline
  3. 3Returns and damaged goods are recorded on the spot
  4. 4Van returns and unloading is counted against loading minus sales
  5. 5Day-end settlement posts cash, bKash and credit sales to accounts

Collection to reconciliation

  1. 1Collector records cash, cheque or mobile-money receipt against the dealer
  2. 2Receipt is matched to open invoices, oldest first
  3. 3Post-dated cheques are tracked to clearance
  4. 4Bank statement is reconciled against recorded receipts
  5. 5Ageing report and dealer statement update automatically

Integrations

  • Accounting software (Tally, QuickBooks, local packages)
  • bKash / Nagad merchant and bank statement imports
  • SMS and WhatsApp Business for dealer statements and reminders
  • Barcode scanners and mobile printers for van invoices
  • Google Workspace / Microsoft 365
  • GPS/route tools where used
  • Principal or supplier order portals (Excel/API)
  • n8n workflow automation

Implementation process

  1. 01

    Flow mapping

    We follow one route from order-taking to collection and one purchase from LC to godown to see where records break.

  2. 02

    Master data design

    Dealers, SKUs, price lists and schemes are cleaned and structured before any screen is built.

  3. 03

    Phased build

    Typically inventory and invoicing first, then route/van sales and credit control, then dashboards.

  4. 04

    Field rollout

    Sales representatives and warehouse staff are trained on Bengali mobile screens; one route pilots before the rest follow.

  5. 05

    Go-live & support

    Cut-over with opening balances, hypercare during the first month-end, then monitoring and refinements.

Expected business outcomes

  • Stock, sales and dues that agree

    Because goods movement, invoicing and receipts are recorded once, the warehouse and the ledger tell the same story.

  • Credit under control

    Over-limit orders are stopped or approved consciously; ageing is visible per dealer every day.

  • Van and route accountability

    Loading, sales, returns and settlement are reconciled daily rather than at the end of the month.

  • Owner visibility without calls

    Daily sales, collections and stock cover arrive automatically on the phone.

Security & ownership

  • Your data, your infrastructure

    Deployed in your own cloud account; dealer lists and price structures are not visible to any third party.

  • Role and territory access

    Salespeople see their own routes and dealers; managers see territories; owners see everything — with an audit trail.

  • Offline field capture

    Mobile order and van sales work without network and sync later; automated encrypted backups protect the central data.

Frequently asked questions

Yes. The field app runs on standard Android devices, works offline and syncs when there is a signal.

Related solutions

Related services

Related industries

Case Studies

Show us one route and one godown

Book a free consultation. We will trace an order and a delivery through your current process and outline a distribution ERP that fits your dealers, routes and warehouses.

Book a free consultation Open the consultation calendar